Conference Handbook

This page contains absolutely everything you need to know for the upcoming 3 days of 2019 TCS Conference!  Please click below to find all the details.  

COMPLETE THE FEEDBACK FORM NOW!

 

Important Info - During Conference

Social Media and Credits

Daily Schedules

 

IMPORTANT INFORMATION - BEFORE CONFERENCE

 

CONFERENCE TICKETS

Conference ticket registrations are now closed.  All payments have been made and all details have been put into many important lists and sent out to all relevant people, so there is:

*no more ticket purchases*

*no more availability for refunds*

*no more ticket transfers*

 

 

WORKSHOP SIGN-UPS

Workshop sign-ups are now closed.  Please check your confirmation emails to ensure you know exactly which workshops you are attending before conference.  Any issues with workshop registrations will need to be notified directly to us at

 

thecelebrantsociety@gmail.com

 

 

HELP AND QUESTIONS

Please contact us directly via email with any or all issues, as facebook threads can be missed by us.  From this point, we will not be able to guarantee seeing questions that are sent to us via Facebook or asked as a forum post.  We will endeavour to answer emails in a timely manner but we do ask for your patience with this as we are so close to the big event.

 

DIETARY REQUIREMENTS

If you have a food allergy or dietary requirement, please tell us about it here.

 

MERCHANDISE

If you would like to purchase some merchandise, you can do so here.  We strongly encourage you to buy something as proceeds will be going to three very important charities that TCS members have nominated:

 

The Butterfly Foundation

Gifts for Manus and Nauru

Hear and Say

HOW TO GET THERE

Coogee Bay Hotel Conference & Function Centre is part of the Coogee Bay Hotel, located right on the beachfront over looking the stunning Coogee Beach, in Sydney's East.

It is located on the corner of Arden Street and Coogee Bay Road, surrounded by beautiful scenery, shops, resturants and plenty of things to do and discover.

 

The address of the Hotel is:

 

9 Vicar Street,

Coogee, NSW, 2034. 

The venue is conveniently located 15 minutes drive from Sydney International and Domestic Airport, and only 20 minutes drive from Sydney CBD.

There are a number of buses that stop right outside of the venue:

Routes 313, 314 - To Bondi Junction

Route 353 - Southbound to Eastgardens Shopping Mall / Northbound to Bondi Junction

Route 370 - To Leichardt via Newtown

Routes 372 - To Railway Square

Route 373/X73 - To City via Taylor Square

Route 374/X74 - To Central/City

Route M50 - To Drummoyne via the City

 

The nearest Train Station is

Bondi Junction, on the T4 Eastern Suburbs & Illawarra Line

 

VIVID SOIREE BUS

We will have a coach available to take attendees to and from Junk Lounge (at Circular Quay) for the Vivid Soiree on June 5.  

Leaves: 5:30pm (from Coogee Bay Hotel)

Returns: 10:15pm (from Junk Lounge at Cruise Bar)

Cost: $20 per person roundtrip and needs to be pre-booked.

If you want to use the coach for transport, please do the following things:

  1. reserve your spot here 

  2. transfer $20 to the following account:

Name: J A K Ferris & S May Alexander

BSB: 304-265

Account: 0172091

Reference: Your name and the word "Coach"

*Please email a receipt of payment to thecelebrantsociety@gmail.com as proof of ticket purchase.

IMPORTANT INFORMATION - DURING CONFERENCE

 

PARKING

Coogee Bay Hotel has limited secure underground car parking available for guests of the Conference & Function Centre at a reduced daily rate of $15. The car park is located underneath the boutique hotel situated behind the main building.

Access the Car Park via the ramp next to the Boutique Hotel entrance on Vicar Street. Alternatively, via the Liquor Barn driveway on Arden Street.

There are a number of car parking options in the surrounding areas:

Alternatively, there are a number of street parking spaces around Coogee. Spaces range from a maximum stay of 1 to 4 hours.

 

REGISTRATION DESK - DAY ONE (Tuesday)

There will be a registration desk at the entrance to Arden Bar.  Please ensure that the first thing you do before exploring the venue is to register at the registration desk! 

 

You will be required to check in via an iPad device.  This check in process will ask you for your A-number (required for your OPD completion).  It will also ask you for your signature - this is so we can ensure you have recieved your welcome bag.  

 

Those at the registration desk will also confirm your workshops with you.

You will receive:

  • A welcome bag: This is a very important bag so don't lose its contents!! It will include drinks vouchers for cocktail hour and other fun things.

  • Your reserved headshot timeslot

  • Your ID badge with your details - please carry this badge with you at all times throughout the conference. 

 

 

TRADE FAIR STALLS - DAY ONE (Tuesday)

There will be a number of stalls for businesses that cater to the celebrant industry. Please feel free to stop by these stalls and chat with their spokespeople. 

Careful consideration and a lot of work has gone into these stalls.  We really encourage you to take the time to explore the area and all products and services.

 

We also encourage you to spend five minutes chatting with each vendor - you never know, you might walk away with a wealth of knowledge and handy tips.

 

MERCHANDISE - DAY ONE (Tuesday)

Across from the registration desk will be the Merchandise Table, where you can pick up pre-purchased items.

If you would like to purchase some merch, you can do so here.  We strongly encourage you to buy something as proceeds will be going to three very important charities that TCS members have nominated:

 

The Butterfly Foundation

Gifts for Manus and Nauru

Hear and Say

HEADSHOTS - DAY ONE (Tuesday)

There will be a Headshots Desk located in Arden Bar where you will check in for your headshot - please arrive at that table 5-10 minutes before your assigned headshot time.  You will then be checked off and directed to your photographer location.

  • Please think about bringing a prop that reflects your brand/style, but please refrain from bringing confetti (as per the Confetti Saga of 2018 courtesy of the venue not informing us that it was not allowed).  

  • You will only have a couple of minutes with the photographer so make sure your time counts (maybe practice in the mirror at home!).  The idea is to get 2-3 useable photos for your marketing - it is not a full photo shoot.  

  • The girls will need to get through almost 100 people each, so we want to ensure a smooth transition - please be considerate in helping them with this :)

This is the final week to book a time for headshots - you can book your time here. Please take note of your headshot timeslot to ensure you do not miss it.  

 

We have two incredible photographers being shipped to you all the way from Queensland to capture a few great images for each of you to use in your marketing and socials.  Kylie and Kaitlin are lovely people and will make you feel very comfortable.

DRINKS & CANAPÉS - DAY ONE (Tuesday)

Anna and Sarah are shouting you a drink (or three!) and some canapés at 6:30pm in Arden Lounge.

Due to the nature of the venue layout, we are unable to entirely close off the space, so to ensure randos don't drink your grog, you will be provided with a few drinks vouchers in your welcome bag which will be valid for the entire three days of conference.

Please ensure you arrive in Arden Lounge by 6:30pm - we have a special surprise that you won't want to miss!

OPD - DAY TWO (Wednesday)

Attendance to all of these sessions is mandatory in order to be approved for your 2019 OPD requirements. 

 

Our first presentation needs to kick-off promptly at 9am in order for us to finish on time, so please be sure to arrive at Seaview Room around 8:30am so that we ensure you are signed in and can commence by 8:50am.

You will need to sign-out at the end of the day to be approved, so please don't leave without having signed out.

VIVID SOIREE - DAY TWO (Wednesday)

All those attending the Soiree will receive an entrance wristband upon arrival to the venue.

We will have a coach available to take attendees to and from Junk Lounge (at Circular Quay), leaving from Coogee Bay Hotel at 5:30pm.  The coach will be $20 per person roundtrip and needs to be pre-booked.

If you want to use the coach for transport, please do the following things:

  1. reserve your spot here

  2. transfer $20 to the following account:

Name: J A K Ferris & S May Alexander

BSB: 304-265

Account: 0172091

Reference: Your name and the word "Coach"

*Please email a receipt of payment to thecelebrantsociety@gmail.com as proof of ticket purchase.

** There are 120 available bus seats and 150 Vivid attendees to book now to guarantee your seat!

AFTER PARTY - DAY THREE (Thursday)

The Afterparty will be held in Arden Lounge - it's our chance to let our hair down and party like Flock Stars!!

There will be a cash bar and we recommend you eat prior.  Food will be available for purchase at the hotel or surrounding cafes and restaurants. 

Sean Whelan will be headlining as DJ Flocking Fabulous Flamingo and will ensure we all finish this incredible event with the bang it deserves.

WIFI & SOCIAL MEDIA

 

Wifi Network: CBH_CONFERENCING

Wifi Password: puppets35

 

The biggest way you can help us is by supporting the individuals and businesses that have chosen to work, collaborate, or volunteer for this event.

Below are the social media details for those who we would like to show some love to, and we would really appreciate if you could tag them in your socials, share their details with your followers and clients, and help us to show them the appreciation they deserve for all they have provided to us.

 
Just For Love Photography - @justforlovephotography
Kaitlin Maree Photography - @kaitlinmareephotography
Bernadette Draffin Films - @bernadettedraffinphotography
Duke Music - @dukemusicau
Signed By Bird - @signedbybird
The Faux Fernery - @thefauxfernery
Maple Creek Music - @maplecreekmusic
Groomology - @groomology_official
Wilde Valley Grooming - @wildevalleygrooming
The Celebrant Hustle - @the_celebrant_hustle
Celebrant Easy - www.celebranteasy.com
My Wedding Wish - @my_wedding_wish
Hourihan Bookbinding - hourihanbookbinding.business.site
Zenith Virago - www.naturaldeathcarecentre.org
Pets as Guests - @petsasguests
Pauline Demirjian - @paulinedemirjian
Easy Name Change - @easynamechange
Celebrants Warehouse - www.celebrantswarehouse.com.au
Little White Dish - @littlewhitedish
The Porcelain Urn Company - @the_porcelain_urn_company
Australian Celebrations Training - @australiancelebrationstraining
*Please be sure to tag and credit all relevant businesses when featuring them on your socials, and to credit all photography and videography when used in your marketing.
#tcstribe #thecelebrantsociety #communityovercompetition
CONFERENCE SCHEDULE

 

 

DAY ONE (Tuesday, June 4)

 

Doors Open: 8:30am - Arden Lounge

Registrations Open: 8:30am to 1:30pm - Arden Lounge

All delegates will need to have registered prior to 1:30pm.

Trade Stalls: 9:00am to 1:00pm - Arden Lounge

Lunch: 12:30pm to 1:30pm - Garden Bar (outside Arden Lounge)

Conference Topics Begin: 1:30pm - Seaview Room (above Arden Lounge)

The official commencement of conference will begin at 1:30pm. Please ensure you have finished lunch and are arrived/seated in Seaview Room by 1:20pm.

 

Welcome Address: 1:30pm to 2:00pm

Panel Discussion with Sarah May Alexander: 2:00pm to 3:00pm

Afternoon Tea: 3:00pm to 3:30pm - Seaview Balcony (outside Seaview Room)

 

Workshops: 3:30pm to 5:00pm

Annie Molenaar & Damon Hughes: Interview with a Celebrant - Seaview Room

Hannah Noller: Expressing Your Value - Arden Lounge

Zenith Virago: Messages From a Deathwalker - Seabreeze Room

 

Welcome Drinks & Canapés: 6:30pm onwards - Arden Lounge

 

DAY TWO (Wednesday, June 5)
 

OPD: 8:45am to 4:30pm - Seaview Room

Attendance to all of these presentations is mandatory for you to be signed off for completion of your 2019 OPD obligations.

9:00am - Melissa Jacob: Acing Left-of-centre Ceremonies

10:30am - Working Morning Tea

10:45am - Lillian Lyon & Rebecca Codrington: That Freakin' Flyer

12:45pm - Lunch

1:15pm - Marney McQueen: Catching The Crowd Like a Pro

2:45pm - Working Afternoon Tea

3:00pm - Johanna Ferris: Applying Science to Your Sales Pitch

Bus for Vivid Soiree: 5:30pmCoogee Bay Hotel

 

Vivid Soiree: 6:30pm - Junk Lounge at Cruise Bar (Circular Quay)

 

DAY THREE (Thursday, June 6)

9:00am to 10:00am - Workshops

Monty King & Josh Henderson: Slaying Ya Prep Game - Seaview Room

Jacinta Mew: Nailing Your Brand - Arden Lounge

Anthony Cribbes: Closing the Deal - Seabreeze Room

 

10:00am to 11:00am - Workshops

Shane Vincent: The MC Gig - Seaview Room

Ariel Bastian with Mellie Reiffel: Reinventing Rituals - Arden Lounge

Lauren Khabbaz: Inclusive Language - Seabreeze Room

 

11:00am to 11:30am - Morning Tea (Seaview Balcony)

 

11:30am to 12:30pm - Workshops

Kate Mac: Mapping the Mind - Seaview Room

Fiona Garrivan: Funeral Celebrancy - Arden Lounge

Tenielle Nuske: Calligraphy - Seabreeze Room

 

12:30pm to 1:30pm - Lunch (Garden Bar)

 

1:30pm to 3:00pm - Ben Ager: Polishing a Turd - Seaview Room

 

3:00pm to 3:30pm - Closing Address

7:00pm - Afterparty at Arden Lounge

WEATHER FORECAST

 

 
 
 
 
 
 

We look forward to seeing you very soon!!

Say hi on the socials!

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©2023 by The Celebrant Society.

Thanks to Andrew and Anastasia for the shot on the car!

@andrey_anderbay @agafonova_anastasia

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